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Peer Review Committee (PRC)

The following is excerpted from the Handbook.

Expectation of Success

There is an expectation by all parties that a librarian can be successful at Emory and will have the opportunity to earn appointment renewal and promotion-in-rank except for specific reasons (i.e. resignation, retirement, moral delinquency, neglect of duties, incompetence, permanent physical or mental incapacity, or other adequate cause).

The organization provides, as possible, funding and time for librarians to pursue professional and scholarly activities.

In cases of financial exigency, the University retains its rights to reduce its workforce in accordance with existing campus policies and procedures. There is an expectation by all parties that a librarian can be successful at Emory and will have the opportunity to earn appointment renewal and promotion in rank except for specific reasons (i.e. resignation, retirement, moral delinquency, neglect of duties, incompetence, permanent physical or mental incapacity, or other adequate cause).

Consistency in Recommendation/Decision Process

Each candidate’s documentation will contain recommendations from two supervisors – the direct supervisor as well as the next level of management, unless the next level manager is also the Decision Maker as described elsewhere.

The Peer Review Committee will submit its recommendation to the appropriate Decision Maker. The appropriate Decision Maker will be determined by the librarian’s organizational position, as explained in the section on “Roles and Responsibilities of Participants in Reviews.”

Collaboration

Librarians and direct supervisors work collaboratively to recruit, evaluate, develop, promote, and retain the best librarians. A decision to hire a librarian is grounded in evidence that the individual:

  • has the education and/or experience appropriate to the proposed rank 
  • will perform successfully to earn subsequent appointments
  • has the potential for promotion-in-rank, if appropriate

Peer review is a collaborative process among all involved parties which combines supervisory review and recommendation, annual evaluations focused on quality and impact of the librarian's performance, evidence provided by the candidate, and a review of all materials by one's own academic colleagues. This process encourages productivity and accountability while safeguarding professional autonomy.

Fairness & Objectivity

All participants have an obligation to maintain absolute fairness, impartiality, and open-mindedness in deliberations and recommendations. Peer reviews shall be based on an objective appraisal of submitted documentation. Documentation is expected to provide sufficient detail to make a fair and objective appraisal possible. Peer Review Committee recommendations and the following decision shall be based solely on the materials included in the review packet. Review files shall not include documents that are not pertinent to the evaluation of professional performance, e.g., medical records, records of political activity, or other irrelevant personal or confidential information.

Confidentiality

All involved in the peer review process are expected to scrupulously respect the confidentiality of the records, documents, and deliberations during the peer review process as well as after the process is completed.

Timeliness

It is the responsibility of all involved in the peer review process to ensure that documentation is compiled and submitted in compliance with review calendars and due dates.

Individual Professional Participation

Inherent to the librarian peer review process is the concept that appointees to the Librarian Series participate in and share responsibility for evaluation of new appointees to the series and for their subsequent professional performance. LITS librarians are expected to participate in the peer review process through service on the Peer Review Committee.

Nondiscrimination

The peer review process shall be applied equally to all librarians in accordance with federal law and Emory's commitment to a fair and open campus environment. Emory University cannot and will not tolerate discrimination against or harassment of any individual or group based upon race, sex, color, religion, ethnic or national origin, gender, age, disability, sexual orientation, gender identity, gender expression, veteran's status, or any factor that is a prohibited consideration under applicable law. Emory University welcomes and values all who work on campus, in whatever capacity, and promotes an open and genuinely diverse environment.