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Peer Review Committee (PRC)

Review Packet Assembly

Review packets are assembled through the collaboration of the librarian up for review, their direct supervisor, and EUL HR. The calendar below provides a detailed summary of the process, highlighting important dates and the responsible parties.  The word ‘packet’ refers to all of the assembled materials for the librarian under review.

Each year the review calendar is modified slightly from the outline in the Handbook to accommodate weekends and holidays, but the general timing and process remains the same from year to year. Appointment renewal and promotion-in-rank reviews are conducted annually by the PRC.

Please see the Forms and Additional Resources tab on the left for additional information.

2022 Calendar for Renewal and Promotion


Date Librarian Managers EUL HR
Mid- March     

EUL HR will send out an invitation for the Librarian Renewal and Promotion Process (invitation is for librarian going up for renewal/promotion and their manager)

By April 22

Librarian updates CV (in Facet) and PRS and meets with direct supervisor to discuss reappointment and/or promotion-in-rank.

The direct supervisor has met with the librarian to discuss renewal or promotion-in-rank, as applicable.

By April 29

Librarian notifies EUL HR if seeking renewal or promotion-in-rank; Librarian will cc manager as an informational item.  If seeking promotion-in-rank, Librarian submits names of references to EUL HR.

Week of May 2     EUL HR will facilitate an ‘info session’ for Librarian Renewal and Promotion Process for librarians going up for renewal and/or promotion and their managers.
By May 10    

EUL HR sends requests for reference letters to the referees IF a promotion is requested.

By May 15 Librarian logs into Facet and begins entering current year Activities* information from LAAA and CV info.    
By June 1

Librarian drafts SOPA and sends to manager as an informational item.

By July 15    

Deadline for EUL HR to compile reference letters from referees for those seeking promotion-in-rank.

By July 15

Deadline for librarian to enter current year Activities information and to upload SOPA, PRS and CV into appropriate section of Facet. 

Manager drafts recommendation and sends to librarian as an informational item.

By July 29  

Manager's recommendation submitted to next level manager (if applicable) for review.

By August 5 Librarian and manager meet to discuss and finalize "packet" information in Facet



By August 12

Hard deadline for packets to be completed; all librarian documents and manager and next level manager recommendations documents uploaded into Facet.



By Sept 1



EUL HR enters performance ratings for the current renewal/promotion period, uploads previous years' LAAAs, and reference letters into Facet..

By or before Oct 1    

EUL HR will compile packet consisting of all relevant performance ratings, PRSs, updated CV, SOPA, current year Activities and Revised LAAA** for Facet,  and previous years' LAAA, manager’s recommendation and reference letters, if required, into a location for viewing by PRC only; and will notify PRC chair.

Nov 4

PRC only: All PRC panels have completed their recommendations and sends to EUL HR.
By Dec 9     The appropriate decision maker completes reviews of recommendations and packets . EUL HR notifies librarian, manager, next level manager and PRC chair of decision on appointment renewal or promotion-in-rank.
Jan 10
    EUL HR makes appropriate changes in librarian files (both paper and electronic) and handles any needed changes within PeopleSoft.  Promotion increases are effective on Jan. 1.  


* Activities refers to the following areas: Scholarship & Creative Endeavors, Professional Development & Activity, and Campus & Academic Service.

**A Revised LAAA for Facet replaces the old LAAA to capture Goals and Accomplishments. The Revised LAAA for Facet will be uploaded into the appropriate section of Facet.