Review packets are assembled through the collaboration of the librarian up for review, their direct supervisor, and EUL HR. The calendar below provides a detailed summary of the process, highlighting important dates and the responsible parties. The word ‘packet’ refers to all of the assembled materials for the librarian under review.
Each year the review calendar is modified slightly from the outline in the Handbook to accommodate weekends and holidays, but the general timing and process remains the same from year to year. Appointment renewal and promotion-in-rank reviews are conducted annually by the PRC.
Please see the Forms and Additional Resources tab on the left for additional information.
Date |
Librarian |
Managers |
EUL HR |
|---|---|---|---|
| Early March | Emory University Libraries (EUL) HR will send out an invitation for the Librarian Renewal and Promotion Process (invitation is for librarians going up for renewal/promotion and their direct supervisor) | ||
| By April 7 |
Librarian updates *Curriculum Vita (CV) and Professional Responsibilities Statement (PRS) and meets with direct supervisor to discuss reappointment and/or promotion-in-rank. Note: You may update your CV as a Word doc, that you can use to cut and paste current year Activities into Facet.
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Mid-April |
Librarian will attend 'info session.' | EUL HR will facilitate an ‘info session’ for Librarian Renewal and Promotion Process for librarians going up for renewal and/or promotion and their direct supervisor. | |
| By April 28 |
Librarian notifies EUL HR if seeking renewal or promotion-in-rank Librarian will cc direct supervisor as an informational item. If seeking promotion-in-rank, Librarian submits names of references to EUL HR. |
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| By May 1 | Librarian logs into Facet and begins entering current year Activities1 information from LAAA and CV information. | ||
| By May 13 | EUL HR sends requests for reference letters to the referees IF a promotion is requested. | ||
| By June 2 | Librarian drafts Statement of Professional Achievements (SOPA) and sends to manager as an informational item. | ||
| By July 14 | Deadline for librarian to enter current year Activities information into Facet and to upload SOPA, PRS and CV into appropriate sections of Facet. | Direct supervisor drafts recommendation and sends to librarian as an informational item. | Deadline for EUL HR to compile reference letters from referees for those seeking promotion-in-rank. |
| By July 28 | Direct supervisor’s recommendation submitted to next level manager (if applicable) for review. | ||
| By August 4 | Librarian and direct supervisor meet to discuss and finalize “packet” information in Facet. |
Librarian and direct supervisor meet to discuss and finalize “packet” information in Facet. Manager will log into Facet to upload recommendation letter completed with signature(s). |
|
By August 11 |
Hard deadline for packets to be completed; all librarian documents to include manager (and next level manager if applicable) recommendation uploaded into Facet. | ||
By Sept 1 |
EUL HR enters performance ratings for the current renewal/promotion period, uploads previous years LAAAs, and reference letters into Facet. | ||
| By or before Oct 1 |
EUL HR will review “packets” and forward to PRC to review for recommendations. |
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By Nov 3 |
Peer Review Committee (PRC) completes all recommendations and sends to appropriate decision maker. | ||
| By Dec 8 |
The appropriate decision maker completes review of recommendations and “packets”. EUL HR will notify librarian, direct supervisor, next level manager and PRC chair of decision on appointment renewal or promotion-in-rank. |
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| By Jan. 12 |
EUL HR makes appropriate changes in librarian files (electronic) and handles any needed changes within PeopleSoft. Promotion increases are effective on Jan 1. |
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1Activities refers to the following areas: Scholarship & Creative Endeavors, Professional Development & Activity, and Campus & Academic Service.