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Campus and Community Relations (CCR)

Events Team

The LITS Events Team provides consultation, logistical and management support for all Libraries and Information Technology. The LITS Events Team plays an integral role in the planning and execution of a robust annual calendar of events, exhibition openings, conferences, employee engagement and donor events.

The LITS Events Team also provides campus-wide support services in scheduling the Woodruff Library Jones Room. These services include calendar reservation management, room set-ups guidance, site visits, pre-event logistics meetings, post event follow-up and digital signage.

We are:

Maya Cody, Manager, maya.cody@emory.edu

Ayana Bohannon, Coordinator, ayana.bohannon@emory.edu

We collaborate with various departments throughout Emory Libraries and Information Technology  to support through the following:

  • Calendar Planning – Before planning an event we vet multiple internal calendars to locate the best date and time to host your event/ program, alleviating conflicts that will impact audience attendance and staff resources
  • Event Consultations – Before planning your event, we can assist by brainstorming events logistics and needs (budget, venue, A/V and more) to guide you towards your goal of event success
  • Jones Room – We manage reservation inquiries, confirmations, and cancelations supporting walkthroughs and questions to ensure your big day runs smoothly.

 

We also assist with the following:

 

Audio Visual

  • Microphones
  • Screen
  • Projector
  • A/V technician

 

Emory Staging

  • Staging  
  • Tables
  • Chairs

 

Facilities request for support (housekeeping, etc.)

 

Food and Beverage

  • Catering company selection
  • Alcoholic beverage orders

 

Parking and Transportation

  • Special guests parking accommodations
  • Special parking deck arrangements

 

Volunteer Support – assist in assigning your volunteers for the appropriate areas for your event

Contact the Events Team at least 3 months prior to your event so we can:

  • provide guidance or full support for the planning and execution of your event
  • vet the desired event date(s) to ensure it does not conflict with other programming 
  • discuss budget
  • establish event format
  • determine event location

The Woodruff Library accepts room requests from Emory academic departments, administrative units, and organizations. An Emory University sponsor is required in order to reserve space for events. Use of the Jones Room includes the kitchen and the area immediately outside the doors for a registration/sign in table. Please contact Ayana Bohannon (abohan2@emory.edu) for information regarding additional space for receptions.

The form below must be fully completed (by typing the information) in order to reserve a space. A confirmation will be sent via e-mail once your event has been booked.

  • The events team can help direct students to various vendors and resources to help in the planning of their program.
  • A staff or faculty advisor is required to make any Jones Room reservations. Please see Jones Room tab for more information.
  • For a table reservation at the outside entrance to the library or inside the library please contact Terence Jefferson - Sr. Operations Manager  at terence.jefferson@emory.edu within 72 hours of your event:

 

Catering

AFFAIRS TO REMEMBER

2316 Defoor Hills Road   
Atlanta, GA  30318

www.affairs.com

404-872-7859

C. PARKS CATERING

494 Plasters Avenue 
Atlanta, GA  30324

www.cparkscatering.com

404-872-1999

EMORY CATERING

569 Asbury Circle  
Atlanta, GA 30328

www.emory-catering.com

404-712-8948

NICOLES EVENTS CATERING
3267 Buford Highway
Atlanta, GA 30329


nicolesevents@bellsouth.net
404-321-3032

SOIRÉE EVENTS

1281 Collier Road NW 
Atlanta, GA, 30318

soireecateringatlanta.com
404.467.1699

Emory Staging

Parking & Transportation

Event Proposal Form For Virtual Events

Please read before completing event proposal form:

Criteria for Event/Program Proposal Approval

Required

  • Event/Program must be virtual, therefore no food and beverage included
  • Event/Program requires zero or minimal budget, only using funds designated for the event
  • Event/Program aligns with at least one of four Emory University strategic framework pillars: Faculty Excellence/Academic Community of Choice (Students)/Innovation through Scholarship & Creative Expression/Atlanta as a Gateway to the World
  • …and/or aligns with library priority in Libraries framework and roadmap (please note: the Senior Management Team is in the process of reviewing and updating the roadmap)
  • …and/or is a Libraries campaign priority
  • Event/Program will be planned through a lens of diversity, equity and inclusion

Not Required but Encouraged