Emory Libraries events team provides consultation, logistical, and management support for all Emory Libraries. Our events team plays an integral role in the planning and executing of a robust annual calendar of events, exhibition openings, conferences, employee engagement, and donor events.
We also provide campus-wide support services in scheduling the Woodruff Library Jones Room. These services include calendar reservation management, room set-up guidance, site visits, pre-event logistics meetings, post-event follow-up, and digital signage.
For more information, please contact:
Ayana Bohannon, Events Coordinator, firstname.lastname@example.org
We collaborate with various departments throughout Emory Libraries to support through the following:
We also assist with the following:
Facilities request for support (housekeeping, etc.)
Food and Beverage
Parking and Transportation
Volunteer Support – assist in assigning your volunteers to the appropriate areas for your event
Contact the Events Team at least 3 months prior to your event so we can:
The Woodruff Library accepts room requests from Emory academic departments, administrative units, and organizations. An Emory University sponsor and speedtype are required to reserve space for events. Students must have a faculty or staff member present. Use of the Jones Room includes the kitchen and the area immediately outside the doors for a registration/sign-in table (which should be placed back inside of the room at the conclusion of the event). The room and furniture must be returned in the order in which it was received, by removing all trash and any items that were placed in the Jones Room or kitchen during your reservation timeframe. Please visit the Jones Room LibCal to submit your request and a member of the CCR Events Team will review your submission within 48 hours to approve or deny your request. There is a $300 user fee for the use of the Jones Room for 4 hours, and $600 for full days and weekends, to cover building services staff expenses, and maintenance of the room. All cancellations must be submitted via LibCal through the utilization of your confirmation email 48 hours prior to your scheduled event in order to avoid incurring full charges for the space. Please contact, Ayana Bohannon for additional information on other space options for events.
AFFAIRS TO REMEMBER
2316 Defoor Hills Road
Atlanta, GA 30318
C. PARKS CATERING
494 Plasters Avenue
Atlanta, GA 30324
569 Asbury Circle
Atlanta, GA 30328
NICOLES EVENTS CATERING
3267 Buford Highway
Atlanta, GA 30329
1281 Collier Road NW
Atlanta, GA, 30318
Parking & Transportation
Event Proposal Form for Emory Libraries
Please read before completing the Event proposal form:
Criteria for Event/Program Proposal Approval
In-person, virtual and hybrid events will all be considered for the fall semester, 2023 and spring semester, 2024.
Please work with your department leadership to ensure your event/program proposal aligns with library/departmental/university priorities.
Please consider Office of the Provost priorities and initiatives in your planning.
Please consider the One Emory: Ambition and Heart strategic framework in your planning.
Please plan your event/program through a lens of diversity, equity, and inclusion. Emory University DEI Strategic Planning
Please consider the affinity/heritage month calendar when you are scheduling your event/program. Affinity Months | Emory University